Customize collaboration rules and features

Available to: Project Owners

As the owner of a cloud project, you can control access to rules and features for anyone who’d like to connect to it

Once you choose a collaboration scenario, you can control how Participants will be able to interact with your project during collaboration by setting its rules and features: from following the host, through editing possibilities, to microphone muting and editing voice chat options.

Customize collaboration rules and features

  • Always follow the host  — lets you control Participants’ ability to move around the project.
  • No editing — lets you completely disable editing for the Participants of your project.
  • Muted microphones — lets you mute Participants’ microphones so they do not transfer any unwanted sounds. With this option ON, they will still be able to hear the Owner or the Host of the project.
  • Voice chat — lets you disable Voice chat whenever you’re in a setting that doesn’t need audio communication. With this option ON, no one in collaboration will be able to talk to each other and hear one other.

Note: Collaboration rules and features together with preset scenarios and Participants’ tools apply only to Participants. The Owner and the Host of the project have always full access to all settings. Learn more about roles in collaboration.

Collaboration rules and features

These options control the availability of certain features for the whole project.

Lock the ability to unfollow the Host

By default, Participants who join the collaboration follow the Host. You can control their ability to unfollow and move around the project freely.

  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit this rule.
  4. Set the Always follow the host option to ON in the Collaboration Rules section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit this rule.
  4. Set the Always follow the host option to ON in the Collaboration Rules section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit this rule.
  4. Set the Always follow the host option to ON in the Collaboration Rules section.

Note: When you enable Always follow the host, you’ll also lock the automatic Host assignment. This means that whenever the Owner leaves the project, no other Participant will get the Host role — even if they have the Edit access permission. Learn more about roles in collaboration.

Take away the editing tools

Participants with the Edit access permission have the ability to use all of the tools in the project. You can take that away whenever you need.

  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit the rules.
  4. Set the No editing option to ON in the Participants’ Interface section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit the rules.
  4. Set the No editing option to ON in the Collaboration Rules section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit the rules.
  4. Set the No editing option to ON in the Collaboration Rules section.

Keep participants’ microphones muted

You can make sure Participants’ microphones are muted all the time. They will not be able to unmute themselves as long as this rule is enabled. Participants will still be able to hear the Owner and the Host when they’re muted.

  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit the rules.
  4. Set the Muted microphones option to ON in the Collaboration Rules section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit the rules.
  4. Set the Muted microphones option to ON in the Collaboration Rules section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit the rules.
  4. Set the Muted microphones option to ON in the Collaboration Rules section.

Disable Voice chat

You can completely turn off the Voice chat in your project. This means no sound will be transferred through the microphones in the collaboration and no one will be able to unmute themselves. Disable this feature whenever you’re in a setting that doesn’t need audio communication: during a live meeting, in the classroom, or whenever you’re using another app that features a voice chat.

Note: In order to disable the Voice chat, your project will need to restart. Nothing will be lost. This will simply reconnect you and other participants to the project.

  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit this feature.
  4. Set the Voice chat option to OFF in the Features section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit this feature.
  4. Set the Voice chat option to OFF in the Features section.
  1. Select the CODE from the top of the screen.
  2. From the menu, select Scenario.
  3. Choose Customize to edit this feature.
  4. Set the Voice chat option to OFF in the Features section.

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